Freedom of Information

12/001

Request for information in relation to Safer Schools Partnership

The request had been addressed to Hampshire Constabulary but sent to Hampshire Police Authority. Request transferred to Hamsphire Constabulary with applicant's consent.

12/002

Request for information regarding driving offences.

Hampshire Police Authority does not hold this information. Request transferred to Hamsphire Constabulary with applicant's consent.

11/001

Information on cars bought or long term leased by the Police Authority for use by any of its members.

Hampshire Police Authority does not provide cars to any members of the Authority.

11/002

Data on the number of active or inactive, public and private CCTV cameras in operation and installed in Eastleigh, Southampton and Winchester (separately if possible). Also, information on any planned changes to the numbers in the future.

Hampshire Police Authority does not hold this information. Your request might be better directed to the local authorities in these areas.

11/003

Information regarding a specified case.

This information is not held by the Police Authority but might be held by Hampshire Constabulary. Request transferred to Hamsphire Constabulary with applicant's consent.

11/004

Crime statistics for specified area of Hampshire.

This information is not held by the Police Authority but might be held by Hampshire Constabulary.

11/005

Copies of any and all documents relating to planning permission for Alpha Park.

Hampshire Police Authority do not hold information relating to planning permission for Alpha Park.

11/006

Information regarding charges brought under varuious acts of parliament.

The Police Authority does not hold this information. You may wish to consider directing your request to Hampshire Constabulary who may hold the information you are seeking.

11/007

Information relating to incidents concerning the protection of children.

The Police Authority does not hold this information. You may wish to consider directing your request to Hampshire Constabulary who may hold the information you are seeking.

11/008

1. What has been Hampshire Police Authority's total contribution to police pensions, on an annual basis? (request for a time series from 2000 to 2010 split by employee type (Officer, Staff and PCSOs).

2. How many days of injury leave have been taken at Hamsphire Constabular, on an annual basis? (request for a time series from 2000 to 2010 split by employee type (Officer, Staff and PCSOs).

3. How many days of sick leave have been taken at Hampshire Constabulary, on an annual basis? (request for a time series from 2000 to 2010 split by employee type (Officer, Staff and PCSOs).

4. How much has been spent on consultants and contractors by Hampshire Constabulary, on an annual basis? (request for a time series from 2000 to 2010 split by employee type (Officer, Staff and PCSOs).

5. How many officers are there at each rank (police constable, sergeant, inspector, chief inspector, superintendent, chief superintendent, assistant chief constable and deputy chief constable) at Hampshire Constabulary, on an annual basis? (request for a time series from 2000 to 2010).

1. Hampshire Police Authority does not hold this information you are requesting in the amount of detail you requested. However, some information is provided in our accounts which are published on our website. You will see that there is a page relating to the pension fund within the Statment of Accounts.

2. Hamsphire Police Authority does not hold this information.

3. Hamsphire Police Authority does not hold this information.

4. Hamsphire Police Authority does not hold this information.

5. Hampshire Police Authority does hold some of the information you are requesting but not in the format you specify. For the period 31 August 2004 - 20 October 2008 we hold electronic copies of a report that the Authority received six times per year which included this information updated for the year to date. We may hold similar reports for the period 2000 - 2004 but these would only be paper copies and are in our archive so I do not have ready access to them. After October 2008, the Authority agreed that the report would be provided to the Personnel Committee but in a different format which does not provide the breakdown you have requested.

I attach a link to our website so you can view one of these reports so you can take a vew whether it satisfies your requirements. If you wish to see similar reports, please let me know as they are not all on our website.

Where the Authority was unable to provide the information that was requested, the enquiry was transferred to Hamsphire Constabulary with applicant's consent as they might hold the information.

11/009

How many FTE have been employed in back-office or support functions in your force, for each years between (and including) 2000 - 2010 (if the records do not go as far back as 2000 then please send through data as far back as possible). Can this be split by employee type (police officer, police staff, PCSO).

Hampshire Police Authority does not hold this information. As it relates to the opeartional deployment of police officers and staff who are under the control of the Chief Constable, Hampshire Constabulary may be able to respond with this information.

11/010

1. The names of any magazines or newsletters published by the Authority in the 2009-10 financial year or the 2010-11 financial year to date. This includes the statutory "Local Policing Summary" or any newsletter / magazine published to fulfil this publishing responsibility.

2. The frequency with which each publication was/is produced.

3. The total cost of producing and circulating each individual publication in each of the financial years mentioned above.

4. The number of copies of each publication that were/are produced, and the number of undistributed copies are returned and/or disposed of for each issue.

5. The amount recouped for individual publications through sales in each of the financial years mentioned above.

6. The amount recouped for individual publications through advertising in each of the financial years mentioned above. Please break down by organisation, but if this is not possible please continue to provide a simple list of the organisations.

1. This information is available on the publications page of our website.

2. This information is published on our website - please see the link above.

3. Please specify for which publication you require this information. If your request only relates to the Local Policing Summaries the response is a total cost of £18,940 in 2009-10 and £20,060 in 2010-11.

4. The Authority publishes its Local Policing Summaries by taking advertorial in the local government publications for Hampshire, Southampton, Portsmouth and the Isle of Wight which are delivered to all households within Hampshire and the Isle of Wight by the relevant local authority. Accordingly, the Authority does not control the number of copies of each magazine published and we do not know the number of undistributed/returned copies as this information is held by the four local authorities.

5. This information is not held as none of the Authority's publications are sold.

6. This information is not held as the Authority does not receive any funds from advertising.

11/011

How many police officers have performed no arrests in the financial year to 31st March 2010?

This information is not held by the Police Authority but might be held by Hampshire Constabulary. Request transferred to Hamsphire Constabulary with applicant's consent.

11/012

1. In your force, what was the number of full time equivalent (FTE) officers and staff (please provide the number of staff separately from the number of officers) in 'control room' and 'forensics'. Please use the standard definition of 'control room' and 'forensics' as used in Home Office returns. Please could you provide this data for 31st March 2010, 31st March 2008. 31st March 2005, 31st March 2000, or the nearest possible date to 31st March for each of those four years if 31st March is not available.

2. In your force, how many officers were on (a) Restrictive duties and (b) Recuperative duties as at 31st March 2010, 31st March 2008. 31st March 2005 and 31st March 2000.

3. How many police officers have never used their police warrant cards. A snapshot from 31st March 2010 or the nearest possible date to 31st March if 31st  March is not available.

1, 2 and 3. The Police Authority does not hold the information you are seeking. Your request would perhaps be better directed to Hampshire Constabulary.

11/013

1. Please could you confirm the sum, also expressed as a % of total receipts (income) and this relates to the prior fiscal year.

2. Please explain why information about the amount of gross budget spent on pensions was not included in the 2011/12 council tax leaflet.

1. This information is published within our Statement of Accounts.  I refer you to our website where information on the Police Pension Fund is detailes on page 34 of the Statement of Accounts for 2009/10 with comparator information for 2008/09. The Statement of Accounts for 2010/11 will be published on our website in September 2011. I can advise that the amount budgeted for employer's pension contribution for 2011/12 is £42.403 million.

2. Hampshire Police Authority has not published information about the amount of gross budget spent on pensions in its council tax leaflet since 2005/06. Up to and including this year, the Authority had to pay for police officer pensions on a revenue basis, that is it had to make up the difference between the value of pension paid out each year for retired police officers and the value of contributions made by serving officers. This was an unfunded scheme and there used to be a line in the Police Authority's budget for police pensions which might be what you are referring to. In 2006/07 the Government changed the scheme to a funded scheme which operates differently. The Authority deducts the employee contributions from serving officers and pays over these with the employer's contribution to the pension fund managed by the Home Office. The Home Office then pays for all pension outgoings to retired pensioner officers.

11/014

The number of reports of violent incidents occurring at schools in your force area where police officers were dispatched, for the following years: 2007-2008; 2008-2009; 2009-10.

This information is not held by the Police Authority but might be held by Hampshire Constabulary. Request transferred to Hamsphire Constabulary with applicant's consent.

11/015

1. A copy of the expenditure accounts of the Police Authority for the years 2008-09 and 2009-10. This is for the Police Authority as an entity distinct from the Police Force.

2. The remuneration details of all senior staff at the Police Authority in the 2008-09 and 2009-10 financial years. "Total remuneration" includes, but is not limited to, items such as base salary, bonus, benefits in kind, car allowances, expenses, redundancy paymennts and employers' pension contributions.

3. A breakdown of other costs for the Authority in the 2008-09 and 2009-10 financial years, separate from costs/grants/funding associated with the Polcie Force. These costs should include, but are not limited to, details of meeting expenses, travel expenses, office equipment and members' allowances. All costs should be for the operation of the Police Authority only.

1. This information is published on our website as part of the meeting papers for the Finance Committee annually at the June meeting. To assist you to access this information, I attach the links to the relevant papers for the years 2008/09 and 2009/10.

2. Again this is published information on our website. Please see our Statement of Accounts for the year 2009/10 which also gives the comparators for the previous year on page 46.

3. After consideration of the detailed accounts provided in response to your first request, please let me know if you require a further breakdown and let me know under which headings this information is requested.

11/016

1. How many PCSOs does Hampshire Police Authority have?

2. What percentage of the Hampshire Police Authority's PCSOs are funded by central Government/your local authority/any other bodies?

1. Technically the Police Authority does not have any PCSOs as these officers are employed by Hampshire Constabulary. The actual numbers are published information on our website.

2. This information is not held by the Authority but might be held by Hampshire Constabulary. Request transferred to Hamsphire Constabulary with applicant's consent.

11/017

1. What performance measurements and diagnostic indicators do you currently (June 2011) use to hold the police force to account?

2. Do you have any plans to change these? If so, when and how?

1. This information is available on our website. To assist you to access this information, I attach a link to the Policing Plan targets for 2011/12 report and the appendix.

As per further explanation, the first table on the appendix is a list of actual targets, the second table is a list of areas of performance that the Authority monitors. These areas are reported on by exception when there is a significant change in performance.

2. The targets and monitoring areas are reviewed yearly as part of the Policing Plan process.

11/018

1. How many empty dwellings owned by your authority are currently empty? How many of these have been empty longer than 12 months?

2. What is the greatest length of time a dwelling owned by your authority has been, and is currently still, empty? What is the address of this property?

3. How much did your authority spend on maintenance and on-going security for empty dwellings in the last financial year?

4. a) What specific measures do you use to safeguard empty dwellings against risks (such as squatting)?

4. b) How much has it cost, in the last financial year, to secure empty dwellings owned by your authority from risks (such as squatters)?

5. How many empty dwellings that were owned by your authority have been transferred to another organisation under your control within the last two years?

1. Hampshire Police Authority owns three dwellings which are currently empty, none of which have been empty longer than 12 months.

2. The greatest length of time a dwelling owned by Hampshire Police Authority has been and is still currently empty is 9 months. The address of this property has been exempted under s31 of the Freedom of Information Act, Law Enforcement. Please see below for further explanation.

3. The information is not held.

4. a) Hampshire Police Authority does not hold this information.

4. b) This information is not held.

5. This information is not held.

S31 Law Enforcement

Information is exempt from disclosure under s31(1)(a) where the release of information would, or would be likely to, prejudice the prevention and detection of crime. This exemption is qualified and prejudice-based and, as such, I am required to evidence the harm in disclosure and apply the public interest test.

Evidence of Harm

Identification via the provision of an address would identify empty police-owned properties. potentially leaving them vulnerable to damage and attack.

Public Interest Test

Favouring disclosure

• Some information is already in the public domain

Favouring non-disclosure

• Law enforcement tactics would be compromised

• Impact on police resources

Balancing test

Favouring disclosure is the fact that some limited information may be available within the specific geographical areas and local communities of the properties in question. However, this information is localised and this is very different to publishing these details into the public domain under FOI. As the Authority has responded in full to all other questions posed in this request, the weight of the factor favouring disclosure is somewhat negated.

Favouring non-disclosure is the argument that the law enforcement may be compromised if, as a result of a disclosure, vacant properties were targeted and damaged.

11/019

Request for correspondence between any external authorities (including local councils) and the police authority relating to Alpha Park.  Also any correspondence between members of the Police Authority and Hampshire Constabulary regarding Alpha Park.

Hampshire Police Authority (HPA) does not hold this information in a retrievable format. The cost of determining if the information is held, locating and retrieving the information exceeds the ‘appropriate level’ as stated in the Freedom of Information (Fees and Appropriate Limit) Regulations 2004. It is estimated that it would cost more than £450 to comply with your request.

HPA first received a paper which referred to Alpha Park at its meeting on 10 June 2008, the site having previously been identified by Hampshire Constabulary earlier in 2008.  As the site is still owned by the Authority, the timeframe for consideration is therefore at least 3 years 3 months, possibly longer.

To ensure that all information is identified and reviewed, each Member of the Authority and member of staff who has been in post between May 2008 and July 2011 would need to be contacted and asked to look through their correspondence and emails.  This is potentially a huge task.  Since 2008 there have been 25 Members of the Authority and 22 members of HPA staff.

It would include papers held by the Chief Executive, Treasurer and Deputy Treasurer and Legal Advisor to the Authority for the relevant time period, three of these officers have now retired.  In addition, one Acting Chief Executive in post for a six month period was seconded from another public authority.

Assuming that each recipient would be required to spend between 1 – 2 hours determining if information is held, locating and retrieving it, this would exceed the statutory cost limit for a single FOI request.

Please also note that Freedom of Information covers only information held in a recorded format and as such, the element of your original request to HCC relating to a ‘summary of verbal advice’ falls outside of the scope of the Act.

You may wish to refine your request by narrowing down the search parameters – for example, allowing the authority to select randomly a number of individuals, to a maximum of 2 for a limited period of time such as one month to determine if any information is held by those individuals that may be covered by the scope of your request. Please note that there is no requirement under FOI for a public authority to ‘work up’ to the 18 hour limit.

11/020

1. Please may you disclose a full list of transactions you have made in each of the last three financial years for any Macintosh or Apple computers, Mac laptops, iPhones, iPods or iPads of any generation or model.

2. For each transaction, please specify how much of each product was purchased, at what cost and for which department.

1. Hampshire Police Authority have not purchased any Macintosh or Apple computers, Mac laptops, iPhones, iPods or iPads in the last three years.

2. As Hampshire Police Authority have not purchased any equipment as stated above, there has been no cost to the Police Authority.

11/021

1. The total amount of money paid to all trade unions for financial periods a) 2009-10 and b) 2010-11 broken down by trade union.

2. For each trade union for which it applies, please provide the number of Full Time Equivalent (FTE) staff working for the union (this is sometimes called ‘Trade Union facility time’) in a) 2009-10 and b) 2010-11.

1. Hampshire Police Authority has not paid any money to trade unions during either financial period. Please note that the Authority's staff is small in number (only 10 people) who are all employed by Hampshire County Council. I understand that Hampshire County Council do allow for the deduction of Trade Union subscriptions from individual staff members which is subsequently transferred to the trade union concerned. This information is not held by the Authority.

2. There are no members of Hampshire Police Authority staff who work for a trade union.

Please note that these responses are in respect of staff working directly on Hampshire Police Authority business. If your request is actually concerning staff working for Hampshire Constabulary, this information is not held and you should direct your enquiry to that organisation.

11/023

1. Does the authority have ‘corporate’ credit cards – ie credit cards for expenses and other work-related cards which are distributed by or paid for by or otherwise in the name of the police authority? If so how many members or staff are issued with such ‘corporate’ cards? Please also state for each card, the monthly spending limit.

2. Does the authority have any Government Procurement Cards? If so how many members or staff are issued with such cards? Please also state for each card, the monthly spending limit.

3. Please release the fullest possible breakdown of transactions on these cards for the 2009-2010 and 2010-2011 financial years showing at least the data of each transaction, the cost centre allocated by the authority– ie the expenditure type for which the spend was made, the date of the transactions and the supplier. I am happy to accept an aggregate of all cards but would appreciate, if possible, a separation of Government Procurement Card and ‘corporate’ card expenditure.

1. Hampshire Police Authority has three corporate credit cards which are paid for by Hampshire Police Authority, these are in the name of three staff members. Each credit card has a credit limit of £5,000.

2.Hampshire Police Authority does not own any Government Procurement Cards.

3. Please find attached a spreadsheet containing a breakdown of all expenditure on the Police Authority Corporate Credit Cards.

11/024

1. How much did you the authority spend buying books on Amazon? Of from other bookstores?

2. Please provide, if possible, a list of all the books purchased with the cost of each.

1. Hampshire Police Authority has not spent any money on books from Amazon or any other bookstores in the last five years.

2. As the Police Authority did not spend any money buying books, this is not applicable.

11/025

1. Who was your chief constable/commissioner and how much was he/she paid in the financial year 2010/2011?

2. Was your chief constable/commissioner paid a bonus in this period?

3. Did any other members of your Acpo ranked team (officers of Assistant Chief Constable/Commander or above) receive a bonus? If so, who are they, what rank, how much did they receive and why?

The information you are requesting is published within our Statement of Accounts 2010/11. I refer you to our website where information on the Chief Constable and Chief Officers remuneration can be found on page 71 of the Statement of Accounts for 2010/11, as well as a comparison for 2009/10 on page 72.

11/026

Request for infromation on forensic expert witnesses used by Hampshire Police.

This information is not held by the Police Authority but might be held by Hampshire Constabulary. Request transferred to Hamsphire Constabulary with applicant's consent.

11/027

1. Request for information on the amount spent on personalised and cherished registration plates in all financial years for which data is held.

2. For each of the financial years in question 1, please detail a) the cost, b) the plate number and c) the purpose of each plate.

This information is not held by the Police Authority but might be held by Hampshire Constabulary.

11/028

1. How many police officers in your authority retired in (a) 2010/2011; (b) 2009/10; and (c) 2008/9?

2. How many of the police officers in your authority who were promoted (including temporary promotion) in

a. 2010/11

b. 2009/10

c. 2008/9

had 28 or more years of pensionable service?

3. How many (a) active members; (b) deferred members and (c) pensioners; did you have in your police officer pension schemes (including both the Police Pension Scheme and the New Police Pension Scheme) in (a) 2010/2011; (b) 2009/10; and (c) 2008/9?

4. How many pensioners on the Police Pension Scheme ceased (through becoming deceased or otherwise) being on the pension scheme in (a) 2010/2011; (b) 2009/10; and (c) 2008/9?

5. What was the average age of retirement for police officers in your authority in (a) 2010/2011; (b) 2009/10 and (c) 2008/9?

6. How many civilians employed in 2010/11 were retired officers (from yours or any other force in the UK)?

7. In 2010/11 what was your total expenditure on pension and what proportion of the pension scheme contributions in your authority was made up for by:

a. employer contributions?

b. employee contributions?

c. Home Office top-up?

d. any other source?

8. Please provide the number of retired officers who receive the capped pension pay-out allowance of £123,600/year as per regulation G1(1A) of the Police Pensions Regulations 1987 and if any pension pay-out exceeded this amount.

1 - 8. This information is not held by the Police Authority but might be held by Hampshire Constabulary. Request transferred to Hamsphire Constabulary with applicant's consent.

11/029

Request for the voting records for members of the authority, with regards to the closure of police stations in Hampshire, broken down by local government authority if it is recorded in that manner.

In regards to the voting records for members of the Authority, a recorded vote was not taken when Members discussed the Estates Development Plan at their meeting on the 23rd June, within which police stations were discussed. However we do hold information that states that Members did 'unanimously' agree to the recommendation 'That the Authority approves that no police station will be decommissioned until such time as the Safer Neighbourhood Team in that building is provided with suitable local premises. Any proposal to close a police station should also be cognisant of the decisions taken following the Front Office Review.'

If you would like to view the minutes of this meeting they can be found on the following link and the Estates Development Plan report is at minute 11.

Minutes of the meeting held on 23 June 2011

11/030

Request for information regarding police officer and staff redundancies.

This information is not held by the Police Authority but might be held by Hampshire Constabulary. Request transferred to Hamsphire Constabulary with applicant's consent.

11/031

1. Does the HPA recover all of its VAT and in particular did it recover the VAT on the purchase of the premises and the retained services?

2. The purchase include the appointment of any consulting engineer or estate agent or other agent in the in search for the premises? If so who were those that were retained and what was the cost of their individual fees and expenses?

3. Were architects or designers retained in the purchase and internal planning and layouts whether the fitting was completed or not. Who were they and what were their individual fees and expenses?

4. What legal costs (fees and expenses) were incurred in the acquisition and who was the firm retained?

5. What is the current annual running cost of the premises and what has been the past annual running costs of the following:

a) Council Tax

b) Insurance

c) Security

d) Heat, Light and power and other utilities

e) Maintenance

f) Other overheads involved in maintaining and retaining the premises

6. Have the premises been sublet or what plans are there to mitigate the costs and loses? Is it intended to sell the premises and if so at what price and what costs are involved (legal, agents etc)

1. The Constabulary complies with the relevant taxation laws and regulations, including VAT. VAT is only reclaimed where allowable but the Constabulary does seek to maximize the amount of VAT it is permitted to reclaim from Her Majesty's Revenue & Customs. VAT was reclaimed on the site acquisition cost.

2.No consulting engineer or estate agent was instructed in the search for these premises. The search was carried out by staff from Hampshire Constabulary Estate department with some help from Hampshire County Council Estates.

3. Hampshire County Council and MACE were instructed to carry out a feasibility study with various alternative layouts and internal planning after the property had been purchased. None of these proposals were implemented because of changes in the financial climate leading to the comprehensive review of the whole Police estate carried out in 2010. Fees and expenses incurred in respect of feasibility studies, scoping works and planning issues prior to comprehensive review of police estate:

MACE £131,210

Hampshire County Council £76,943

4. The legal work associated with the aspects of site acquisition were incurred internally by the Constabulary Solicitor's Department.

5. The annual running cost of the premises are given within this table.

6. The premises have not been sublet although negotiations were carried out at various times for possible sub lettings. For about 2 years after purchase a local commercial agent was instructed to try and find suitable temporary occupants for all or part of the accommodation but without success.

The cost of owning, maintaining and keeping the premises secure has been mitigated as much as possible during the period of ownership.

The current proposals, which are part of the comprehensive estate development plan, are to retain and develop the rear part of the site. The front part is intended to be sold to help pay for the development of the remainder of the police estate. The price will be fixed at the time that the property is placed on the open market based on advice from the marketing agents and the estate consultants working for the estate development programme. It will represent the best open market value for the property at that time. The cost of agents fees and legal costs will be subject to negotiation at the time of marketing and will represent the best value for money for the services required in accordance with our normal procurement rules.

11/032

Request for information in respect to dangerous dogs.

Hampshire Police Authority does not hold any information relating to dangerous dogs or their impact on policing within Hampshire.

This information might be held by Hampshire Constabulary so you may wish to redirect your enquiry to them.

11/033

1. Please provide me with a copy of the Medium Term Financial Plan referred to in the Audit Commission report “Review of the decision to buy Alpha Park”.

2. Please provide a copy of the management letter relating to the year end audit of March 2009.

1. The Medium Term Financial Strategy as reported to the Finance Committee at their meeting in September 2008 can be found on the Police Authority website at the following link.

2. The Annual Audit Letter, as referred to in the Audit Commission report “Review of the decision to buy Alpha Park”, can be found on the Police Authority website at the following link.

10/001

What was the total police authority expenditure on communications, advertising and marketing activity in each of the past five years?

List the three single biggest items of expenditure in this category and what the purpose of this expenditure was in each of the past five years?

Amount spent by the Police Authority on promotional materials over the last five financial years:

£0 for 2004/05

£3,742.50 for 2005/06

£2.095.56 for 2006/07

£6,361.00 for 2007/08

£3,359.56 for 2008/09

The Police Authority also holds various consultation events throughout the year. The cost of these were:

£11,452.47 for 2004/05

£12,047.54 for 2005/06

£12,045.66 for 2006/07 - the largest event was a consultation on Policing Priorities and the budget for 2007/08.

£11,745.74 for 2007/08 - The largest event was a consultation on Policing Priorities and the budget for 2008/09.

£30,826.29 for 2008/09 - The largest consultation was a telephone survey relating to the Green Paper 'From the neighbourhood to the national: policing our communities together'.

10/002

The most recent copies of the following documents:

ICT Strategy / ICT Business Plan

Procurement Strategy

Budget / Financial Plan

ICT Strategy / ICT Business Plan - This information is not held as the Authority does not have such a plan. Our IT requirements are provided by Hampshire Constabulary so you would need to contact them.

Procurement Strategy - This information is not held as the Authority does not have such a strategy. Our procurement is carried out under the financial systems in place at Hampshire Constabulary.

Budget / Financial Plan - The Authority's budget for the year 2010/11 was agreed at the Police Authority's Finance Committee meeting on 9 February 2010 and is available on our website. The link to the relevant paper is Finance Committee 9 February 2010 where you will see the report at item 7.

10/003

In the title of 'Police Communit Support Officer', what community does the use of 'community' refer to?

I believe the best way to respond to your enquiry is to refer you to the Police Community Support Officers page on Hampshire Constabulary's website.

However, if this does not satisfy your requirements, Hampshire Police Authority does not hold any information on this and I believe that your request would be better directed to the Home Office.

10/004

How much money has been spent by your force paying staff (both officers, PCSO's and civilian employees) while they are investigated for crimes in the last five years?

I would like to know what these crimes are, how long staff have had off work and the total amount paid while they were suspended.

Transferred to Hampshire Constabulary as the information requested relates to the activities of Hampshire Constabulary which is not held by the Authority.

10/005

Please confirm whether or not in the last 3 years a police authority panel has been convened as a result of a request from a Chief Constable to, hear a case to decide whether a police officer should be dismissed as a result of an allegation of having an incompatible business interest under section 7 police regulations 2003. If so what was the business interest and what was the result.

1. Yes, a panel was convened on one occasion in the three year period.

2. This information has been exempted by virtue of the following exemption:

S40 Personal Information

S40 (2) (a) applies to third party personal data. This would not be released under the Freedom of Information Act as any release would breach the Data Protection Principles contained within the Data Protection Act (1998). Personal data is defined under the Data Protection Act (1998) as data that is biographical in nature, has the applicant as its focus and/or affects the data subject's privacy in his or her personal, professional or business life.

3. The decision of the Chief Constable was upheld by the panel. The panel gave approval to the Chief Constable to dispense with the officer's services.

10/006

Request for information relating to IT department as follows:

1. What back up software do you use?

2. Do your back ups complete within the allotted window?

3. Do you use DAS, NAS or SAN storage?

4. What storage manufacturer do you use?

5. How many useable TB's do you currently use?

6. Is your data tiered?

7. Do you have any plans to replicate data between sites?

8. How are you managing data growth?

9. How is your data currently stored?

10. Please provide a copy of your DR policy.

11. Please provide start date and end date for all storage support contracts over £10,000.

Hampshire Police Authority does not have an IT department. We are a very small organisation and have all our ICT requirements provided by Hampshire Constabulary. I suggest that you re-address your request to Hampshire Constabulary who should be able to assist.

10/007

Information on costs relating to a specified case.

Information not held by Hampshire Police Authority.

10/008

1. The names and job titles of any person, working for your public body who was paid over £200,000 (gross) in the financial years 2009/10 and 2008/09 and the details of how much they were paid.

2. Anonymous list of everyone earning over £100,000 broken down into £10,000 pay brackets or exact salary.

3. Details of any extra remuneration i.e. bonuses, pension contributions, over-time extras, 'golden handshakes', 'golden farewells' and rendundancy payments that the people in Q1 and Q2 received in the financial years 2008/09 and 2009/10.

Request treated as information pertaining to staff members employed by Hampshire County Council and seconded to work in the offices of Hampshire Police Authority

1. This information is not held as there are no staff members falling within this category.

2. This information is not held as there are no staff members falling within this category.

3. Not applicable.

10/009

1. Does the authority have an in-house legal department, and if so how many lawyers are employed or engaged in the legal function.

2. Does the Authority use external legal advisors? If so, which law firms, and for what type of legal work (e.g. employment, property)?

3. What is the average annual expenditure on external legal advisors (based on the last three years)?

4. Does the Authority have a legal panel? When was the panel established, and when will it be renewed?

5. Is there a tender process for selecting legal advisors?

1. Hampshire Police Authority's legal services are provided by Hampshire County Council under a Service Level Agreement.

2. In addition to Hampshire County Council legal department which I am including as external, the Authority occassionally uses law firms who are selected by Hampshire County Council under their tendering process.

3. This is published information - the expenditure on legal services is reported to the Authority at the Finance Committee meetings each June in the Revenue Account for Servicing the Police Authority Outturn Report. The link to the relevant paper is Revenue Account for Servicing the Police Authority – Outturn Report 2008/09

4. No

5. Attached link to the contract standing orders.

10/010

1. What was the total cost of running the Police Authority in the financial year 2009-10?

2. Who is the Chair of the Police Authority and how many times did he/she meet with the Chief Constable during that period (financial year 2009/10)?

1. The information is published on our website and will be available once the annual accounts are published at the end of June. The link to the relevant page on our website is Statement of Accounts

2. a) Information about the Chair of the Authority is published on our website: Cllr Mrs Jacqui Rayment

b) During the year 2009/10, the Chair and the Chief Constable met for formal one to one meetings on 24 occasions.

10/011

1. Copies of the disciplinary procedure/process for investigating criminal/disciplinary matters against senior officers.

2. Since the inception of the Police Reform Act 2002 how many Independent Members have been trained to sit on Misconduct Panels.

3. In the last 5 years how many times have Independent Members sat on a Misconduct Panel.

1. The Police Authority does not have a procedure or process for investigating criminal/disciplinary matters against senior officers but would use the Home Office guidance.

2. Three Independent Members have been trained to sit on Misconduct Panels.

3. In the last five years, Independent Members have sat on 10 Misconduct Panels.

10/012

1. What model of vehicle(s) and how many are currently provided for use by the Chair, Chief Constable and other senior officers during this financial year and were available during the previous two financial years?

2. How many officers and civilian staff are employed to drive the vehicle(s) currently and for each of the last two financial years and give a breakdown of the cost per year of paying these staff and for providing the vehicle(s)?

1. There is no vehicle provided for use by the Chair of Hampshire Police Authority. Information regarding the vehicles provided for Hampshire Constabulary senior officers is not held and I suggest you request this from Hampshire Constabulry.

2. Information not held.

For your information, the Chair of the Authority claims reimbursement for mileage using her own vehicle under the terms of the Members Allowances Scheme which is published on our website.

10/013

Information regarding the Authority's IT department

The Police Authority does not have its own IT department but receives support and uses the network of Hampshire Constabulary. A similar request was sent direct to Hampshire Constablary by the applicant so the Authority will be included in their response.

10/014

Information on the number of crimes committed by asylum seekers and failed asylum seekers in the Hampshire Police Authority area since (and including) January 1st 2010.

The Police Authority does not hold this information and you would be best advised to address your request to Hampshire Constabulary. Request transferred to Hamsphire Constabulary with applicant's consent.

10/015

Information relating to an employment tribunal case.

Hamsphire Police Authority can neither confirm nor deny that it holds the information you requested as the duty in s1 (1)(a) of the Freedom of Information Act 2000 does not apply, by virtue of the following exemptions:

S40(5) Personal Information

S30(3) Investigations and proceedings conducted by public authorities

This email, however, should not be taken as confirmation that we hold the information you have requested.

Under the Freedom of Information Act, information that is disclosed is released to the world and not just to the individual applicant. As such, the Authority would not wish to confirm or deny to the public at large whether the information is held that may identify an individual; or whether a process, such as an Employment Tribunal has taken place or is taking place.

10/016

Information on the number of items that have been a) lost or b) stolen by police officers and staff in each of the last 5 years.

This information is not held by the Police Authority but might be held by Hampshire Constabulary. Request transferred to Hamsphire Constabulary with applicant's consent.

10/017

Information on psychological and counselling support services provided to police staff / officers and the total cost spent on such services in 2009/10.

This information is not held by the Police Authority but might be held by Hampshire Constabulary. Request transferred to Hamsphire Constabulary with applicant's consent.

10/018

1. Are there any circumstances where the Authority would show drafts of an investigation report to the Chief Constable if he was being investigated as regards a conduct allegation?

2. Would the Authority alow the Chief Constable or any officer under investigation to alter the draft investigation reports?

3. Please supply any Authority procedures or legal requirements that serve to counter possible prejudical acts by the Authority or its staff.

1. In the interests of fairness to the chief officer concerned, there may be occasions when the Police Authority might share sections of a draft report with the officer for example to check on the accuracy of factual matters.

2. The Authority would not allow a chief officer to materially alter any draft report but it would consider making an amendment if it was satisfied that the information originally included was factually incorrect.

3. This request is too broad and unspecific to respond to in detail, however on the assumption the information requested relates to dealing with complaints/conduct matters in respect to Chief Officers, the Authority relies on the statutory framework provided by the Police Reform Act 2002, the Police (Conduct) Regulations 2008, Police (Complaints and Misconduct) Regulations 2004 (as amended), Home Office and IPCC guidance and advice from its own legal advisor to ensure it discharges its duties as the appropriate authority correctly.

10/019

Information on whether a specified case appears on Hampshire's local intelligence base.

Hampshire Police Authority does not hold this information but you might consider making your request to Hampshire Constabulary.

10/020

1. A breakdown of all expense claims by Police Authority members for the last three years (2007/08, 2008/09, 2009/10) ordered by individual claimant.

2. A breakdown of the attendance at all Police Authority meetings for the last three years, by member and by date of meeting (2007/08, 2008/09, 2009/10).

3. The total size in £millions of your Usable Revenue Reserve & Usable Capital Reserve for the last three years (2007/08, 2008/09, 2009/10)

1. This information is published on our website as part of the Members Allowances Scheme.

2. Information relating to Police Authority meetings is published on our website. The minutes of each meeting give the attendance of Members and apologies given. You will find all minutes on the meetings section of our website.

3. This information is published within the Police Authority statement of accounts which is published on our website.

10/021

Access to a full organisational chart for the Human Resources Department for Hampshire Police Authority

This information is not held. By way of explanation, Hampshire Police Authority does not have an HR Department. It is a small organisation (10 full time officers, a part time Legal Advisor and Treasurer and one Crime Prevention Consultant) who are employees of Hampshire County Council under its terms and conditions. An organisation chart for the authority can be found on our website.

10/022

Information relating to charges made by Hampshire Police Authority for the policing of special events.

The Authority does not hold this information. Request transferred to Hamsphire Constabulary with applicant's consent.

10/023

The total number of a) letters and b) emails sent by members of the public to the Police Authority in the last three years (2007/08, 2008/09, 2009/10).

For this purpose, we have defined "members of the public" as those people who have emailed the Police Authority mailbox or written to the Police Authority who are not representing another organisation or body and we have assumed you are referring to financial years 1 April - 31 March.

These numbers are:

2007/08 103 letters and 160 emails

2008/09 155 letters and 198 emails

2009/10 118 letters and 190 emails

10/024

Accident report for a specified case.

The Authority does not hold this information. Request transferred to Hamsphire Constabulary.

10/025

Average length of time in years than an officer would live after retiring.

The Authority does not hold this information. Request transferred to Hamsphire Constabulary with applicant's consent.

10/026

1. The number of personnel both uniformed and civilian and full-time and part-time on the Authority's payroll.

2. The number of personnel full-time and part-time within the Authority's HR Department.

3. Annual payroll cost for the HR Department employees inclusive of any pension and benefits contributions.

4. The number of personnel full-time and part-time within the Authority's IT Department.

5. Annual payroll cost for the HIT Department employees inclusive of any pension and benefits contributions.

6. Annual IT Department budget.

7. Organisation structure chart for both the Authority's HR and IT Departments.

1. There are no uniformed staff working at the Authority, there are 11 civilian members of staff, two of whom are part-time and the rest are full-time. Further information about our staff is published on our website.

2. The Authority does not have an HR Department.

3. Not applicable.

4. The Authority does not have an HR Department.

5. Not applicable.

6. Not applicable.

7. Not applicable.

09/001

Police Injury Awards Pensions

Responded

09/002

How many times did the Constabulary accept liability for an accident involving a police vehicle?

Transferred to Hampshire Constabulary

09/003

Information about Dangerous Dogs Act 1991

Transferred to Hampshire Constabulary

09/004

How many vehicles does the Police Authority have?

Transferred to Hampshire Constabulary

09/005

Request for hard copy of 'An equalities guide for Police Authorities'

Responded

09/006

The total number and proportions of drug dealing offences, people/sex trafficking offences and prostitution offences committed by foreign nationals for each of the past three years

Transferred to Hampshire Constabulary

09/007

Details of sick leave taken by officers and staff

Transferred to Hampshire Constabulary

09/008

Job vacancy advertising procedure

Responded

09/009

How much does the Chief Constable and Deputy Chief Constable receive annually as their salary?

Responded

09/010

Number of serving officers, including PCSOs, who have current criminal convictions

Responded

09/011

Cost of overnight accommodation for the past financial year

Responded

09/012

All information held in relation to not using any RSPB plus RSPCA

Responded

09/013

Terms of Service of individual staff member

Refused

09/014

Information about RSPB being sued

Responded

09/015

Details of Information Assurance Officer

Responded

09/016

Provision of special police services at Southampton and Aldershot football matches

Responded

09/017

Corporate status of Police Authority

Responded

09/018

Information on metal theft

Responded

08/001

Chief Officer bonuses

Responded

08/002

PA budgets

Responded

08/003

How often does the Chief Constable tell untruths?

Responded

08/004

The cost of wages/salaries for Hampshire Police and pension costs and contributions

Transferred to Hampshire Constabulary

08/005

HPA expenditure and number of employees

Responded

08/006

Documents and correspondence related to Alpha Park

Responded

08/007

Serving officers and PCSOs with criminal convictions

Responded

08/008

Icelandic banking information

Responded

07/001

Police use of bikes, Smith and Wesson products

Responded

07/002

Members expenses on first and second class train tickets

Responded

07/003

Amount of debt written off during 2005/06

Transferred to Hampshire Constabulary

07/004

Stop and Search

Transferred to Hampshire Constabulary

07/005

An incident reported to Eastleigh Police Station

Transferred to Hampshire Constabulary

07/006

Member attendance at meetings for 2006 and 2007

Responded

07/007

ICT

Transferred to Hampshire Constabulary

06/001

Details from HPA and its appointed agents regarding the sale of a police house in Kimpton

Responded

06/002

Policies relating to Christian Missions, street preaching and recruitment of homosexuals

Responded

06/003

ICT information (staff, expenditure, organisation chart)

Responded

06/004

Crimes in schools

Responded

06/005

Details of Members' allowances and expenses claimed

Responded

06/006

UFO sightings by police officers

Responded

06/007

Offences sorted by Christian names

Transferred to Hampshire Constabulary

06/008

Cost of translators

Transferred to Hampshire Constabulary

06/009

Drink driving stats and mini-moto stats

Transferred to Hampshire Constabulary

06/010

Number of officers suspended and dismissed

Transferred to Hampshire Constabulary

06/011

ICT function

Transferred to Hampshire Constabulary

05/001

Police officers and staff who are Freemasons

Transferred to Hampshire Constabulary

05/002

Disposal of goods collected through seizure

Transferred to Hampshire Constabulary

05/003

Deaths at certain addresses

Transferred to Hampshire Constabulary

05/004

Crime Prevention Panel

Responded

05/005

Investigation by Chief Constable. re. Isle of Man

Responded

05/006

Driving offence in April 2003

Responded

05/007

Consultation procedures

Responded

05/008

Complaints about Hampshire Police/CPS

Transferred to Hampshire Constabulary

05/009

St Michael's School, Burghclere

Transferred to Hampshire Constabulary

05/010

Location of speed cameras in Hampshire

Transferred to Hampshire Constabulary

05/011

Complaints against Deputy Chief Constable and Assistant Chief Constable

Transferred to Hampshire Constabulary

05/012

BCU grants covering Bishops Waltham

Transferred to Hampshire Constabulary

05/013

Independent member selection and CVs

Responded

05/014

Names and salaries of members of the force

Responded

05/015

Number of employees, sick days and salaries

Responded

05/016

How many senior officers are provided with their own transport, how many police officers are currently suspended, and total level of capital balances held at the end of the last financial year

Responded